Getting your Personal Public Service (PPS) Number is one of the most critical steps when moving to Ireland. This comprehensive guide walks you through everything you need to know about obtaining and using your PPS number, whether you’re an employee, student, or self-employed individual.
What is a PPS Number?
A PPS (Personal Public Service) number is your unique identifier for accessing public services in Ireland. It consists of 7 digits followed by either one or two letters. This number is essential for:
- Accessing social welfare benefits and public services
- Setting up employment and paying taxes
- Opening an Irish bank account
- Registering with healthcare services
- Applying for education programs
- Getting an Irish driving license
- Registering property transactions
When Should You Apply?
While you might be eager to secure your PPS number before arriving in Ireland, the process is designed primarily for residents already in the country. Here’s what you need to know:
For Residents
Apply as soon as possible after arriving in Ireland and securing accommodation. This is the standard and most straightforward approach.
For Non-Residents
Non-resident applications are possible but only accepted in exceptional circumstances, such as:
- Property inheritance cases
- Property sales or purchases from abroad
- Special business requirements (with supporting documentation)
- Other exceptional circumstances requiring government agency interaction
Application Process
Standard Application Method
- Create a basic MyGovID account at www.mygovid.ie
- Visit mywelfare.ie to initiate your PPS number application
- Fill out the online application form
- Upload required documentation
- Await confirmation and further instructions
Alternative Application Method
If you cannot apply online, you can submit a paper application form through:
- Direct submission to local Intreo offices
- Postal application (for exceptional circumstances)
Required Documentation
1. Proof of Identity (Original Documents Only)
For Irish Citizens Born in Republic of Ireland:
- Birth/Adoption Certificate
- Valid passport or current Irish/UK driving license
- Proof of address
For EU/EEA Citizens:
- Current valid passport or National Identity Card
- Proof of address
For Non-EEA Nationals:
- Current valid passport
- Valid immigration permission
- Proof of address
2. Proof of Address (Must be less than 3 months old)
One of the following:
- Utility bill (electricity, gas, broadband)
- Bank statement
- Official government correspondence
- Signed and dated lease agreement
- Letter from registered employer
- Hotel/hostel confirmation of residence
3. Proof of Reason for PPS Number
Employment:
- Contract of employment
- Letter from employer on company letterhead including:
- Company registration number
- Your start date
- Company contact details
- Employer’s signature
Education:
- Letter from educational institution
- Course registration documentation
- Student ID (if available)
Self-Employment:
- Letter from registered accountant/tax advisor
- Business registration documents
- Client contracts (if available)
Special Circumstances
Staying with Friends/Family
If you’re staying with friends or relatives:
- Original utility bill from the address
- Written confirmation from the bill holder
- Possible additional verification may be required
Non-Resident Applications
For exceptional cases requiring a PPS number from abroad:
- Complete the Exceptional Application Questionnaire
- Provide additional supporting documentation
- May require a representative (solicitor/accountant) in Ireland
- Submit a formal consent form for representation
Processing Times and Next Steps
Current Processing Times
- Standard applications: 3-8 weeks (as of 2024)
- Exceptional circumstances: May take longer
- Processing times can vary based on application volume
After Submission
- Application review by Department of Social Protection
- Possible requests for additional documentation
- PPS number allocation
- Official notification letter sent to provided address
Using Your PPS Number
Once received, your PPS number can be used for:
- Tax registration with Revenue
- Employment setup
- Social welfare applications
- Healthcare registration
- Education enrollment
- Banking services
Important Notes and Tips
Best Practices
- Keep all original documents readily available
- Submit clear, high-quality scans for online applications
- Respond promptly to any requests for additional information
- Maintain consistent contact information throughout the process
- Start the application process as soon as you have a valid address
Common Mistakes to Avoid
- Submitting expired documentation
- Using photocopies instead of originals
- Providing outdated address information
- Missing supporting documentation
- Applying without a valid reason
Document Restrictions
The following are not accepted:
- Baptismal certificates
- Employment ID cards
- Personal letters
- Photocopies
- Expired documents (except Irish/UK passports expired within 12 months)
Getting Help
If you need assistance with your PPS number application:
- Contact the Department of Social Protection: +353 71 967 2616
- Visit your local Intreo Centre
- Consult with a registered tax advisor or solicitor
- Seek help from your employer’s HR department
Remember that while the process may seem complex, it’s a crucial step in establishing your life in Ireland. Proper preparation and attention to detail will help ensure a smooth application process.